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How can companies prevent leakage of company secrets and steal trade secrets?

In the era of knowledge economy, commercial secrets are the foundation for the survival of enterprises, and they are the magic weapon for enterprises to gain advantages and lead in the fierce market competition. Therefore, how to protect the unit trade secrets has become an important issue in current business management. In particular, in the information age, due to the popularity of computer networks, the daily work of employees needs to be performed through computers and networks. The important documents and data formed during the work are also mostly stored on the computers or servers of the units. Therefore, the specific work of commercial confidentiality protection is to protect the security of computer files and prevent leakage through various channels. In order to truly realize the effective protection of commercial secrets, we need to know several common means of leakage of commercial secrets and take targeted measures to prevent them from eventually achieving the goal of preventing leakage of commercial secrets.

I. Several Ways of Corporate Data Leakage and Commercial Secrets Leakage

According to third-party statistics, 80% of leakages from commercial secrets come from internal employee leaks. Therefore, the first thing to consider for enterprises and institutions to prevent the leakage of trade secrets is the problem from insiders. Leakage is not a moral issue but a real interest issue. Due to the lack of effective legal supervision and the lack of a social credit system, it is easy for internal leakers to escape the legal sanctions. Therefore, many internal employees have secretly stolen the company’s core secrets from selling with other companies and even competitors due to profit-making motives. When leaving the company, employees often take the company’s core confidential copy as an important basis for the next step. Therefore, the focus of domestic enterprises to prevent is internal leaks. On the whole, they can basically be divided into two major categories, internal and external. The reasons for leaking are internal leaks, internal leaks, and external steals. To subdivide it, there should be the following seven situations:

1. Internal staff separation copies take away data leakage. This type of situation has the highest probability of occurrence. According to the survey, more than 70% of employees from Chinese companies have left their copy of the data. At the time of leaving, R&D personnel took away R&D results, sales personnel took away corporate customer data, and even financial staff took away copies of the company's core financial information.

2. The insiders did not intend to leak or maliciously leaked The internal personnel of the company accidentally caught viruses or Trojans while surfing the Internet. The loss of important data stored on the computer was also very high. Due to the proliferation of viruses and Trojan horses, the risk of leaking companies is increasing. Some of the unscrupulous employees knowingly use corporate confidential information and also send information to the outside of the company through QQ, MSN, mail, blogs, or other forms of network. This type of targeted disclosure has resulted in serious damage.

3. Stealing of external competitors Competitors use buy-out methods to buy insiders and allow internal personnel to send important information to competitors, thus stealing confidential information. This approach directly harms the company’s core assets and brings a fatal blow to the company.

4. Hackers and spies hacking At present, many international and domestic hackers and spies, through an endless stream of technological means to steal all kinds of important domestic information, has become a huge threat to China's information security. Although many companies deploy firewalls, anti-virus software, and intrusion detection systems, these defense measures are often useless for high IQ criminals.

5. Loss of control of internal document rights Within the organization, confidential information is often classified into different confidentiality levels such as secret, confidential, and top secret. In general, depending on the position of the person in the unit and the difference in the department, the information he contacts and knows is also different. However, the authority division of confidential information in most of the current units is quite extensive, resulting in those who do not have the appropriate level of information to obtain high-level information.

6. Loss of storage equipment and maintenance of lost data Storage of mobile storage devices such as laptops, mobile hard disks, cell phone memory cards, and digital cameras/cameras is often exposed if it is lost, repaired, or scrapped. With the widespread use of mobile storage devices, the rise of home offices, the large number of transactions of staff on business trips, etc. will inevitably use mobile storage devices. Therefore, the loss of mobile storage devices and maintenance leads to leakage is also one of the main reasons for the current leak incidents.

7. Out-of-control information loss in external information distribution Between two or more cooperating units, due to the frequent occurrence of information exchange, classified information may also be leaked, resulting in a person whose partner does not have permission to obtain confidential information. Even confidential information flows to competing third parties. Therefore, the confidential information sent to the outside must be controlled to prevent the out-of-control information from losing control and causing loss of confidentiality.

Second, leakage of corporate data, computer files to prevent leakage

Based on the above analysis, enterprises can take targeted measures according to their own circumstances to achieve a targeted and thorough prevention of leakage incidents. Therefore, preventing data leakage mainly considers the following three important aspects:

1. Ensuring data security at the source, encrypting core data Encrypting data to ensure data security has become the consensus of most information security experts.

2. Preventing leakage from the entire life cycle of data generation, storage, use, modification, transfer, and destruction

3. For situations in which leaks are particularly prone, enhanced anti-leakage measures should be used. The first thing to mention is servers and databases. Servers and databases often store the core information of enterprises and are the key to strengthening protection.

Laptops are also often the hardest hit areas for data leaks. There are already countless people who have lost their reputations due to data leaks after laptops were lost, repaired, and scrapped, such as South Korea's president Park Geun-hye and Hong Kong star Chen Chen. Mobile storage devices (U disk, mobile hard disk, MP3/MP4, voice recorder, camcorder, digital camera, mobile phone, etc.) are also the root cause of data leakage. There are many preventive measures for mobile storage devices. The most effective way is also through the deployment of a special computer file anti-leakage software, enterprise data anti-leakage system to achieve. For example, through Sharp Data Protection Guardian software, you only need to complete the installation of the computer, you can completely disable the use of USB storage devices such as U disk, mobile hard disk, etc., or you can only use specific USB storage devices, only from the USB storage device Copying files to the computer and prohibiting copying files from the computer to the USB storage device effectively prevents the leakage of the information through the USB storage device. In addition, through this system, it is also possible to prohibit the computer from sending email attachments, prohibiting the upload of computer files on the network disk, prohibiting upload of FTP files, and prohibiting chat software from sending files, thereby preventing the leakage of information through the Internet. In short, the protection of corporate business secrets and the prevention of leakage of corporate data require, on the one hand, the establishment of strict preventive measures, regulations, and even confidentiality measures from the enterprise management level; on the other hand, it also needs to make full use of various computer file encryption. Software, server file management systems, computer file security systems, etc., through the joint application of a variety of measures, can maximize the protection of computer files, prevent data leakage purposes. For details, please visit the official website of www.zero-info.com.

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